View Job: Document Controller

About Us: We are ROCMEP, a leading specialist contractor providing comprehensive MEP solutions throughout the UK. As we expand, we’re excited to welcome new team members. ROCMEP proudly holds the Investors in People Silver accreditation, emphasising the importance we place on our team.

OUR MISSION: To be the Company Of Choice

OUR VALUES:

  • Commit and Deliver
  • Belief In Our Product
  • Achieve Something Every day
  • I Have Your Back

These values lie at the heart of everything we do.  ROC has a very strong ethos around building relationships with clients and working collaboratively with staff.

Role Overview: As a Document Controller, you’ll play a vital role in managing and distributing project documentation, ensuring seamless communication among clients, consultants, and our supply chain.

Duties and Responsibilities:

  • Monitor and distribute incoming and outgoing tender and project information to clients, consultants, and the supply chain (sub-contractors/suppliers).
  • Organise and download project documentation from clients’ portal and file it to our internal document library/management system, categorising into mechanical, public health, and electrical disciplines, in coordination with project teams.
  • Complete project timesheets (Delaney Cloud) on Mondays and distribute them to Project Managers.
  • Update the ‘Project Dashboard’ document on a weekly/fortnightly basis.
  • Arrange inductions for new starters and scan/save inductions to the project folder.
  • Coordinate and schedule deliveries.
  • Prepare and submit RFI’s and Technical Submittals in line with procurement program requirements, using information provided by project teams.
  • Maintain project schedules for RFI’s, Technical Submittals, RAMS, and other project-specific schedules.
  • Save email correspondence as directed by management.
  • Complete monthly project allocations for project costing purposes.
  • Keep the project delivery schedule up to date and assist the project team with chasing back orders.
  • Support Projects Director/Contracts Manager/Project Manager in populating and issuing project trackers on a weekly basis during the project construction phase.
  • Assist with the implementation, development, and training of ROC personnel on internal PM/EDMS (Project Management/Electronic Document Management System).

Requirements:

  • Previous experience in document control or related administrative roles preferred.
  • Strong organisational and communication skills.
  • Proficiency in document management systems and Microsoft Office Suite.
  • Ability to work effectively in a fast-paced environment and prioritise tasks.
  • Attention to detail and accuracy in data entry and record-keeping.
  • Ability to work collaboratively within a team and liaise effectively with stakeholders.
  • Willingness to adapt and learn new systems and processes.

Job Title:    Document Controller
Contract:    Full time (40 hours), site based
Location:    Central West London
Package: Employee Assistance Programme (EAP), life assurance, private medical cover, enhanced pension option, electric vehicle scheme, holiday buying scheme.

What are you waiting for? Apply now!

If you believe you possess the drive and potential to excel in this role, please submit your application along with your CV to recruitment@rocmep.co.k.

If you would like to talk to us about the role, please the team on 07557 046 482.

At ROCMEP, we value diversity and are committed to creating an inclusive environment for all employees.

We welcome your application if you believe you have the drive and potential to excel, even if you do not meet all our criteria. Your unique perspective is highly valued by our team.