View Job: Project Administrator

About Us: We are ROCMEP, a leading specialist contractor providing comprehensive MEP solutions throughout the UK. As we expand, we’re excited to welcome new team members. ROCMEP proudly holds the Investors in People Silver accreditation, emphasising the importance we place on our team.

OUR MISSION: To be the Company Of Choice

OUR VALUES:

  • Commit and Deliver
  • Belief In Our Product
  • Achieve Something Every day
  • I Have Your Back

These values lie at the heart of everything we do.  ROC has a very strong ethos around building relationships with clients and working collaboratively with staff.

Role Overview: As a Project Administrator at ROCMEP, you’ll be instrumental in ensuring the smooth flow of project documentation and information. Based at our Crawley office in the Manor Royal Business District, you’ll work closely with our Pre-Construction team, reporting to the Pre-Con Manager. Your role will involve monitoring and distributing incoming and outgoing tender and project information, and liaising with clients, consultants, and the supply chain.

Key Responsibilities:

  • Document Management: Organise and download project documentation from client portals, file to ROC’s internal document management system, and categorise into mechanical, public health, and electrical disciplines.
  • Project Support: Complete project timesheets on Delaney Cloud and issue to Project Managers every Monday. Update the ‘Project Dashboard’ weekly or fortnightly. Book inductions for new starters, scan, and save induction documents to project folders.
  • Logistics and Coordination: Book deliveries and prepare/submit RFIs and Technical Submittals in line with procurement programme requirements. Maintain up-to-date project schedules for RFIs, Technical Submittals, RAMS, and other project-specific schedules.
  • Correspondence and Reporting: Save email correspondence as directed by management. Fill in monthly project allocations for costing. Keep the project delivery schedule updated and assist the project team with back order follow-ups.
  • Support and Training: Assist the Projects Director/Contracts Manager/Project Manager in issuing project trackers during the construction phase. Implement, develop, and train ROC personnel on the internal PM/EDMS (Project Management/Electronic Document Management System), acting as the main point of contact for setup and understanding.

Health & Safety Responsibilities:

  • Read, understand, and promote the Company’s Health and Safety policy.
  • Ensure documentation compliance with ROC and client document management protocols.
  • Set a personal example of industry best practice and standards.
  • Liaise with project teams in post-contract reviews to implement ‘Lessons Learned’ on new projects.

Commercial Awareness:

  • Advise the line Manager on any commercial/cost implications arising during the role.

Sub-Contractor Interaction:

  • Assist and train sub-contractors on interacting with internal EDMS or client portals.
  • Issue project H&S KPI documents to subcontractors and ensure they have the latest project information via email or EDMS access.

Line Manager: Pre-Con Manager

Requirements:

  • Proven experience in a similar role within the construction or engineering industry.
  • Proficiency in document management systems and MS Office.
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal skills.

Job Title:    Project Administrator
Contract:    Full time (40 hours), office based
Location:    Crawley, Manor Royal Business Disctrict
Package: Employee Assistance Programme (EAP), life assurance, private medical cover, enhanced pension option, electric vehicle scheme, holiday buying scheme.

How to apply:

We are seeking a meticulous and detail-oriented individual, ideally with a proven track record in project administration. While prior experience as a Project Administrator or Document Controller is desirable, we welcome applications from candidates with a strong aptitude for organisation and a keen interest in project documentation. If you are passionate about delivering high-quality projects and thrive in a fast-paced, dynamic environment, we invite you to join our team at ROCMEP and contribute to our continued success.

If you believe you possess the drive and potential to excel, even if you don’t meet all the criteria, we encourage you to submit your application. Your unique perspective is valuable to us.

Please submit your application along with your CV to recruitment@rocmep.co.uk or call our Resourcing Team on 07557 046 482.

At ROCMEP, we are committed to fostering an inclusive environment where diversity is celebrated, and all voices are heard. We believe that a diverse team leads to greater innovation and success. Join us as we work towards creating a workplace where everyone feels respected, valued, and empowered to reach their full potential.